Q: Every year during tornado season in Tennessee I realize that I need a disaster recovery plan, but don't know where to begin. What should be in such a plan?
A: Be sure important documents are backed up on a computer disc and kept at a location away from the office. That includes financial statements, bank account information, contracts and important letters.
Keep copies of important records and documents in a safe deposit box and make sure they are up-to-date.
Protect computer systems and data. Data storage firms offer off-site backup that can be updated regularly via a high-speed modem or the Internet.
Have a back-up source of power and backup communications. Review insurance policies. If you cannot reopen for business immediately, what would be the financial impact if you were closed for a week or a month or more? Does your insurance policy provide sufficient benefits to allow your business to move to another location temporarily?
Look for locations where you might operate while your main facilities are being repaired. Try to get an advance commitment. It's generally easier to negotiate when you are not under stress.
Perhaps you could offer a reciprocal agreement with a business similar in size and overall needs to yours.
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